BTX Cloud Communication’s
UCAAS PLATFORM: FEATURES OVERVIEW
The BTX Cloud Communications platform provides an all- in-one solution that gives businesses the innovative and reliable features they need.
As businesses evolve and modernize, transition to remote work environments and seek to leverage the scalability and reach of cloud-based communication technology, the BTX Cloud Communication’s platform provides an all-in-one solution that equips
organizations of any size with the innovative and reliable features they need.
This document provides an exhaustive breakdown of the platform’s features and capabilities by BTX Cloud Communication’s ’s core product and solution offerings. This extended feature list is continuously updated as new features are released and existing features are enhanced — let us know if there’s something you need but can’t find.
BTX Cloud Communication’s Platform: Products & Solutions Overview
Hosted PBX & VoIP
Hosted PBX (Private Branch Exchange)
is the modern version of the traditional telephone closet. It puts the “brains” of a phone closet into professionally maintained data centers, transforms business communications and improves productivity without purchasing expensive, complex phone system software and hardware that depreciates and becomes outdated. Voice over IP (VoIP) refers to cloud-based phone systems that are accessible through a high-quality broadband connection. VoIP is more cost- effective and scalable than traditional phone systems. Our platform’s award- winning Hosted PBX & VoIP offers:
Conference Bridges: Multiple on-site and outside callers can simultaneously participate in password-protected conference calls. Callers can be assigned “talk/listen” or “listen only” status.
3-Way Conference Call: After making or receiving a call, a user may “conference in” any third party for a 3-way call.
Attended Transfer: Transfer a call to an extension or phone number after announcing the party to be transferred.
Auto Attendant Answering: Setup a telephone number that dials directly to an Auto Attendant. Callers are then presented with predefined options via the Auto Attendant feature.
Automatic Call Distribution (ACD): Used to route calls in a call center environment to the appropriate agents based on factors such as time availability, behavior and priority levels.
Barge: Allows you to listen in on a selected extension and speak to the internal caller, but not be heard by the external caller.
Burstable Virtual Call Paths: Call Paths are “burstable,” meaning you can configure your Hosted PBX to give extra call paths “on demand” to deliver additional calls beyond the number of paths purchased—up to 10 additional paths. The system will automatically track and bill the customers for the extra call paths and they will have use of the additional call paths for the remainder of the billing period.
Busy Call Forwarding: Automatically forwards your calls to an extension, group, or phone number when your phone is busy.
Call Forwarding: Forward calls via the portal, or via your device or softphone. Calls may be forwarded to any extension or phone number. Note: device or softphone forwarding functionality may vary by manufacturer.
Call Hold: Place calls on hold and play music or a commercial while a caller is on hold.
Call Park: Unlike a call placed on hold, a parked call may be picked up at another extension.
Call Queue: Call Queues are used to route calls on a first-in, first-out basis to the appropriate extension or group. These extensions can be agents logged into the system. Call Queues are commonly used with an ACD where callers hear an announcement such as “Thank you for calling, all available agents are busy, please hold for the next available agent, or press ‘1’ to leave a message.” When the call is ready to be routed, the ACD handles the routing rules.
Call Recording: Selectively record calls for training or documentation purposes. Includes on-demand call recording codes (ex: *8 to pause call recording and *9 to start call recording). Note: Call Recording requires a dedicated server in the cloud.
Call Routing Time Frames: Allows routing decisions based on time and date. Multiple schedules can be configured from departments with different hours of operation (e.g. business hours, after hours, and holiday hours).
Call Waiting Indicator: Indicates an incoming call (and Caller ID if available) while another call is in process.
Caller ID: Customize the appearance of your outgoing Caller ID by outgoing number or extension.
Caller ID Blocking: Disable Caller ID for all outbound calls made from your Hosted PBX.
Caller ID Routing: Enables the creation of one or more inbound call routing tables that route to a particular destination, based on Caller ID. A Caller ID Route matches either a call’s Caller ID name or number, and then uses a predetermined call route to deliver the call to its destination.
Cloud Extensions: Cloud Extensions are used to route a call to a specific destination without the use of a physical device/endpoint (Voicemail, Outside Number, Ring Group, etc). Note: Since there is no endpoint with a Cloud Extension, it cannot be placed in a ring group.
Direct Inward Dialing (DID): Set up a telephone number to dial directly to a device or extension.
Direct Inward System Access (DISA): Allows remote users to dial into their hosted PBX from an outside line and make outbound calls that will display Caller ID information from a DID within their office.
Directed Call Pickup: Allows users to dial *8 plus an extension number to answer a call ringing at that extension. Note: this feature does not work with a Group or Queue call.
Disable Outbound Dialing: Disable Outbound Dialing for specific extensions.
Do Not Disturb: A device or softphone feature that simulates a phone being off-the-hook and sends incoming calls directly into voicemail. Other routing options are also available.
Find Me (Digital Assistant): Set up a personal assistant to find you at up to five locations. This feature is configured per extension and offers multiple options to route calls once they have reached the given extension. Callers are prompted to announce themselves and are given the option to try the next location or to leave a message.
Forward Calls Locally or Remotely (via Phone or Web): Call Forwarding is easy to set up and manage from your desktop or on-the-go.
Incoming Call Blocking: “Blacklist” phone numbers to block them from calling your Hosted PBX.
Incoming Call Identification: Identify incoming calls by modifying the Caller ID to display Call Routing information.
Incoming Caller ID Routing: Route calls based on incoming Caller ID to any Auto Attendant, extension, Ring Group, phone number, ACD or Call Queue.
Incoming Privacy Screening: Force callers with “No Caller ID” or “Blocked Caller ID” to enter a number that will be presented as their Caller ID.
Listen Live: Allows you to listen in on a selected extension, but not speak.
Live Person Answering: Set up a telephone number to ring a specific extension or a Ring Group—sequentially or simultaneously. This option enables your company to use a live person to answer the caller instead of an Auto Attendant.
Multicast Paging: A device feature that allows announcements through the loudspeakers of a group of phones or extensions. Note: phone specific; check per brand or model.
No Answer Call Forwarding: Automatically forwards your calls to an extension, group, or phone number when you do not answer your phone.
Office Intercom: Dial another user’s extension and activate their phone speaker to make an announcement. Note: phone specific; check per brand or model.
One Button Redial: A device or softphone
feature that redials the last number dialed by the extension user. Note: not all phones support this feature.
1-6 Digit Extension Dialing: Hosted PBX extensions can consist of 1- 6 digits.
Outbound Dialing Rules: Configure which types of outbound calls users can make.
Outgoing Call Blocking: Prevent calls to specific numbers or services (e.g. a 1-900 number).
Premium Call Recording: Record incoming and outgoing calls either by default or on demand. Choose which extensions get recorded automatically, which ones can use on demand, and which ones don’t get recorded at all from your company portal. You can also see, search, listen to and download all call recordings generated from a single screen. By default, we store recordings for 90 days; you also have the ability to offload files to an SFTP server.
Ring Groups: Enable multiple extensions to be joined as a group, and then route calls sequentially or simultaneously to that group.
Shared Virtual Call Paths: Virtual Call Paths deliver calls to and from the PSTN to either hosted endpoints or SIP Trunks. They are shared by all endpoints on a Hosted PBX, regardless of location. Customers can purchase any number of call paths to suit their needs and are limited only by budget constraints and bandwidth consumption (typically 80 Kbps per call).
Speed Dial: A device or softphone feature that automates the dialing of a predetermined phone number.
Unattended Transfer: Transfer a call to another extension, group or phone number without announcing the party being transferred.
Voicemail: Associate a voice mailbox with an extension or use an announce-only voice mailbox to provide customers with a prerecorded message when they choose an option through an Auto Attendant or extension.
Voicemail Box Monitoring: See when a voicemail message is left in up to three other voicemail boxes from your desk phone.
Visual Voicemail: After a voicemail is received, the Hosted PBX will send an email to any valid email account or alias that you enter into your company portal. The message will include the date and time of the call, the duration, Caller ID (if provided), the mailbox number and an attached WAV file that can be played on your PC or mobile device. You can also set up auto-delete for voicemail messages after a configurable time, or as soon they are emailed.
Voicemail to Text: Don’t have a smartphone or tablet capable of playing WAV files? Enter an SMS address in your company portal and the Hosted PBX will send a shorter text message to your device. Note:Third-party text messaging rates may apply.
Music on Hold
Commercials on Hold (by Phone Number): You may upload multiple On Hold commercials to your Hosted PBX, and playback can be based on location or queue.
Music on Hold (Custom or Default): You have the choice to upload custom music files, or use our default music to be played while.
Origination and Termination
Domestic Origination: Our platform provides local phone numbers or DIDs
in most areas in the United States. That means that we can port your local phone number to our system, and provide your company with the highest quality voice and flexibility of Voice over IP (VoIP).
Domestic Terminations: We provide competitive outbound call packages ranging from pay-as-you-go and prepaid minutes, to unlimited usage plans. Our per-minute rate is competitive, and our quality and reliability is uncompromising.
E911 Support: Every location and phone number where you utilize a device or softphone must have an associated E911 entry in the Web Portal. The phone number associated with your location is then registered with the national E911 database. You are also responsible for updating this information with us if you move any device to a new location per our Terms of Service.
Endpoint Templates: We provide the ability to create, configure, and distribute phone program templates that can be used with our auto-provisioning servers. This feature streamlines the process of adding new phone models/vendors to our platform. The templates can contain button programming, phone feature access, custom branding logos, & more.
International Termination: We offer competitive international rates, which are available via our website and upon request.
Shared Line Appearance: The ability to emulate a “Key System” where each phone can have predefined line keys that represent a specific phone line. Calls are delivered to the line and all phones with that line key. Any phone can pick up the call and all others will see that it is in use. Calls cannot be transferred from that line, but can be put on hold or announced and picked up on the same phone or any other phone bearing the same line key. Note: this is essentially a “party line” with no privacy.
Toll Free Numbers: Utilize one or multiple toll-free numbers which may be routed to a specific outside DID, Auto Attendant, group or queue.
Accounting and Billing Reports: Detailed information about accounts receivable, invoices, and revenue can be viewed for all customers or per individual customer.
Activity Reports: Activity reports provide graphs of call traffic and virtual path usage for all call types that occurred during the past 90 days.
Call Center Reports: Detailed reports can be viewed for activity and performance statistics per agent or per queue. Reports include information such as answered and abandoned calls, and incoming calls per DID.
Call Detail Records: Real-time call logging is available within the portal. Information displayed includes call origin, destination, duration, date and time and call type (International, On-Net, etc.).
Call Traffic by Extension: Track the number of calls by individual extensions.
Call Volume Graphs: Histograms graphically display calling patterns and trends.
Virtual Auto Attendants
Multiple Top-level Auto Attendants: Allows separate telephone numbers to be routed to unique Top-Level Auto Attendants. Each Auto Attendant is individually configurable.
Sub-level Auto Attendants: Sub-Level Auto Attendants are often used for different departments within an organization. For example, you may have a main Auto Attendant for your company, plus Sub-Level Auto Attendants for Sales, Support, etc.
Top-level Auto Attendants (Always On or Time-based): Allows callers to select menu options using a standard telephone keypad. Through the portal interface, calls can be routed to extensions, mailboxes, groups, conference rooms, call queues, or multiple levels of additional auto attendants.
Our award-winning UCaaS platform enhances communication and collaboration across every aspect of your business.
BTX Cloud Communication’s UC
BTX Cloud Communication’s UC is a comprehensive Unified Communications solution with a built-in browser-based softphone, fully integrated mobile app. UC keeps employees connected and productive whether onsite, remote, or on-the-go, with calling, voicemail, presence, chat, video, meetings & collaboration. Features include:
Call History: See all of your call history (incoming/outgoing/missed) from a single, actionable screen. You can search, filter, sort and even initiate calls. For non-recognized contacts ability to Create new contact or add to existing.
Call Recording: You can record all of your calls, some of them or even parts of calls (if purchased). On-demand Call Recording can be activated, paused, and even resumed during a call with a click of a single button. All of your initiated and downloaded from a single screen in BTX Cloud Communication’s UC.
Calling: Users can make calls from
anywhere without the need for a desk phone. With only a headset and a computer, you can have all of the convenience of your office phone right at your fingertips no matter where you are. Ability to redial, perform 3-way call, mute, hold. Ability to perform Attended & Unattended transfers.
Chat: Chat & send images/files/videos with your colleagues (one to one or group) with a single click. Incoming chat notifications are handled through persistent, browser-based alerts.
Enterprise Contacts: Getting a colleague’s contact details no longer requires opening a separate corporate directory. All of your enterprise contacts are automatically pulled into BTX Cloud Communication’s UC. Ability to add Personal contacts as well.
Meetings: Collaborate face to face, share screens, and chat with colleagues from any location with just your computer, a browser, and a headset.
Visual Voicemail: See all of your voicemail messages on a single screen with information like the date, duration, caller ID and an attached sound file that can be played. You can filter, call back and even delete messages from this screen. Voicemail transcription is also available if purchased.
Zero Configuration: There’s no need for complex setup and configuration or a long wait for phones to arrive. Start communicating immediately with only a browser and a headset.
Presence: You can view an enterprise contact’s presence if they are logged into UC or not. See presence if they are on a UC call or in a meeting as host.
Notifications: Receive in-app or browser notifications for Incoming & missed calls, Meeting & Message invites, Chat/SMS messages & voicemails. Browser tab notifications indicate the number of new message calls, voicemails & chat/SMS messages.
Extension Settings: Set, enable & disable your extension settings such as Do Not Disturb, Call Forward Always & Find Me.
BTX Cloud Communication’s Mobile Application
With BTX Cloud Communication’s UC’s fully integrated mobile application, the mobile phone becomes the mobile office. Utilize features like office extension, extension-to-extension dialing, caller ID, and more to increase employee productivity whether working from home, at the office or on the go. BTX Cloud Communication’s Mobile includes many of BTX Cloud Communication’s UC’s most popular and convenient features, with new and additional features and functionality being added every month. Mobile app features include:
Calling: Make & take calls directly from the mobile app. Perform 3-way calling, call waiting, attended & unattended transfer, hold and mute.
Call History: See all of your call history (incoming/outgoing/missed) from a single screen with the ability to directly callback.
Call Recording: You can record all of your calls, some of them, or even parts of calls as needed with the mobile app (if purchased). On demand Call Recording can be activated, paused, and even resumed during a call with a click of a single button.
Conference Calls: Join conference calls with the click of a button. See the active conference lines you own and have access to as well as join without the need to remember numbers, access codes, and passwords.
Enterprise Contacts: Getting a colleague’s contact details no longer requires opening a separate corporate directory. All of your enterprise contacts are automatically pulled into the mobile app.
Mobile Office Extensions: IP desk phone features such as Auto Attendant, Unified Mailbox, and Find Me are seamlessly integrated into mobile workers’ laptops and smartphones.
Visual Voicemail with Voice to Text: See all of your voicemail messages on a single screen with information like the date, duration, caller ID and an attached sound file that can be played. You can filter and even delete messages from this screen. If voicemail transcription is enabled, you will receive an automated transcription of the message so that you can determine if it is important or something to address at a later time.
Settings: Enable & disable Do Not Disturb, Call Forward Always, select a ringtone to distinguish a BTX Cloud Communication’s call from a native one and select how you want to receive inbound calls.
BTX Cloud Communication’s SMS
Text messaging has become an essential communication channel for the modern workforce and consumers. Customers are choosing to interact with businesses via text — but often employees respond to those texts with their personal mobile number. With BTX Cloud Communication’s SMS, employees can quickly and easily connect with customers via text from a business number that protects their personal information and enhances professionalism for the business.
Send/Receive SMS/MMS: With BTX Cloud Communication’s SMS, you can send 1-to-1 or group SMS messages (text) or MMS (images/video/documents) to customers and colleagues through BTX Cloud Communication’s UC via your business phone number.
List View: All of your messages are displayed in a descending list format, with their most recent messages at the top, along with message previews and bold/unbolded text for unread/ read messages.
Detailed Message View: Individual messages are displayed with timestamps, message history, participant lists and new message line indicators, so you always know when you left off.
Contact Matching: Phone numbers displayed in BTX Cloud Communication’s UC are automatically replaced with known contact names within SMS conversations,
Create New/Add to Existing Contact from within a Conversation: Unrecognized numbers in an SMS conversation can be quickly added to a user’s contact list, or added to an existing contact.
Delivery/Failed Delivery Receipts: BTX Cloud Communication’s SMS indicates whether a message was successfully delivered or not.
Name 1-to-1 / Group Conversations:
For easy identification, users can label their 1-to-1 or group conversations within BTX Cloud Communication’s UC.
Message Notifications: Users are notified as messages come in via notifications on their browser and within the BTX Cloud Communication’s UC interface, and with unread message count badges within the List View.
Search Capabilities: Messages can be searched by name, phone number, or conversation title.
Leave a Conversation: Users can choose to opt-out of a conversation at any time by leaving the conversation. If a conversation is left and a participant responds, the full message history is still preserved.
Mute a Conversation: When a conversation is muted, there will be no desktop or window notifications or sounds. Only badge counts will display.
Click-to-Dial Within Messages: Users can start a voice call with the participants of a conversation within the SMS message screen.
BTX Cloud Communication’s Voice-to-Text
BTX Cloud Communication’s Voice-to-Text solution uses Artificial Intelligence (AI) to instantly transcribe messages in a user’s voice mailbox. It then delivers those transcriptions to a user’s preferred devices via email, SMS, or BTX Cloud Communication’s UC & Mobile — delivering the flexibility and efficiency that employees have increasingly come to expect from their communications solutions.
Voicemail Transcription: If enabled, you will receive an automated transcription of the message so that you can determine if iit is important or something to address at a later time.
BTX Cloud Communication’s Contact Center (CC) allows businesses to provide extraordinary customer experiences via voice, live chat, SMS (text), or email.
BTX Cloud Communication’s Contact Center
The BTX Cloud Communication’s Contact Center (CC) solution is an evolution of traditional
call center functionalities and tools. Now, businesses can provide exceptional customer experiences by offering the digital communication options that are rapidly growing in use and favor: Live chat, SMS (text), email
and social media. Regardless of industry or business size, Contact Center is valuable for improving customer engagement at any stage of the customer relationship or buying process. Features include:
Agent Console: Agents have access to call controls, reason codes, call history, call recording controls, scripting, supervisor escalation, survey tools, and screen customization options.
ACD (Automatic Call Distribution) Routing Feature Set:
BTX Cloud Communication’s SIP Trunking
A Session Initiation Protocol (SIP) Trunking solution is a virtual phone line that utilizes
a Broadband connection for access,
offering up to 40% savings over traditional telephone lines. SIP Trunking enables the ability to plan for peak concurrent call utilization across the enterprise versus
on a per-location basis, delivers immediate cost savings and provides a flexible and scalable business communications
solution. Features include:
Enhanced SIP Trunking: An enhanced SIP trunk delivers calls to the premise equipment and acts like a CO line. If the SIP endpoint is offline or cannot be contacted by our system, the system provides an alternate predefined route for incoming calls. Examples are: routing calls to an Auto Attendant, other SIP trunks (at other locations), voicemail or a Find-Me Follow-Me sequence. This disaster recovery feature is extremely powerful and flexible.
Standard SIP Trunking: A standard SIP trunk also delivers calls to the premise equipment and acts like a CO line. If the SIP endpoint is offline or cannot be contacted by our system, the system issues busy signals to the incoming callers.
BTX Cloud Communication’s Interactive Voice Response
BTX Cloud Communication’s Interactive Voice Response (IVR) enables automated inbound and outbound messaging to customers in your database. With IVR, businesses can streamline critical but time-consuming tasks like appointment reminders and satisfaction surveys, and provide customers with 24/7 phone-based self-service support. Features include:
BTX Cloud Communication’s API & Integrated Solution
As the average number of software programs used in the modern office environment continues to increase, so does the need for these separate applications to work with one another in a seamless and efficient manner. BTX Cloud Communication’s addresses this by integrating with the platforms and programs employees rely on every day to do their jobs. Integrations include: